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Budget Process – Submitted Budget

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The Budget ProcessThe City Charter requires the City Council to adopt an annual budget by the fourth regular meeting in March. The City’s fiscal year spans from May 1 to April 30. The City’s year-round budget and planning process includes several phases: citywide business planning, budget development and review, budget adoption, and budget amendments. The FY 2020-21  budget will be submitted to Mayor and City Council on February 13, 2020.

FY 2020-21 Submitted Budget 

The FY 2020-21 Submitted Budget provides the City Manager’s recommended allocation of City revenues to meet planned service levels and provides information that is transparent and understandable to the community. The budget focuses on public safety, transportation, and infrastructure, as prioritized in the Resident Survey and the Citywide Business Plan. The budget transmittal letter from the City Manager to the City Council summarizes key points in the budget. This budget is effective May 1, 2020 until April 30, 2021. The FY 2020-21 Budget will be adopted by Council on March 26, 2020. 

Budget Development and Review

By November 1 of each year, the Mayor and Council adopt a five-year financial plan. The annual budget is prepared in consideration of the five-year financial plan and priorities established by the Council by ordinance.

The Finance Department issues budget instructions to City departments, boards, and commissions. Departments use the instructions to estimate revenues and to request the appropriations necessary to meet program needs in the next fiscal year. Departments prepare their budget requests based on estimates of work to be performed and their costs. Departments also submit their performance plans to the City Manager. The performance plans contain outcomes and key performance indicators by department and division.

Next, the City Manager meets with department directors to review budget requests. During this phase, the Finance Department, along with the City Manager’s Office, performs a policy review of departmental budget requests. The City Manager reviews each department’s budget with the department director in order to reach a balanced budget to present to the Mayor and Council.

The Finance and Governance Committee may convene City Council Budget Priority Session(s) before the City Manager submits the budget to the Mayor for review and comment. The Finance Department prepares copies of the budget for public distribution when the budget is submitted to the City Council.

FY 2020-21 Budget Calendar

 EVENT  DATE

Budget and performance management system opens

September 4, 2019

Citywide Business Plan submitted to the Mayor and City Council

September 19, 2019

Budget Memo/Packets due to the Budget Officer

October 18, 2019

Citywide Business Plan adopted by the Mayor and City Council

October 31, 2019

Departmental Meetings with City Manager to discuss performance plans and the FY 2020-21 Budget Requests

November 19-21, 2019

Park Board sets Trafficway, Boulevard, and Parkway assessments and levy rates (Tentative)

January 14, 2020

Budget submitted to the Mayor and City Council

February 13, 2020

Public Budget Hearings

February - March 2020

Budget and Tax Ordinances introduced (Legally required March 5)

February 20, 2020

Department Budget Presentations (Tentative)

February 25, 27 & March 5 2020

Budget Adopted by City Council

March 26, 2020

February 20, 2020